When it comes to notes, instruction manuals, business cards and really anything else with a potentially useful bit of information, I had the worst sorting habits for years. I refused to get rid of any scrap of potentially useful information for fear I would be at a loss without it. However, since I did such a terrible job of organizing any of it when the time came to find something I would end up digging through boxes, not finding the stupid thing and making a giant mess.
When I had a meeting at the bank last month and could not find a single file they requested, I realized that something had to be done and with the help of Evernote I managed to digitize absolutly everything into a searchable database of secure files I can access anywhere in just 3 days.
Evernote is a program that uses image capturing, audio recording, tags, and notebooks to digitize, store and organize your information in a way that makes it searchable as hell.
Business Card Capturing
One of Evernote’s best features is business card capturing, which is perfect for helping you remember the people you meet at events of conventions. The business card camera capturing feature takes the clearest possible image of the card, reads the data and adds it in the appropriate fields then finds that person’s Linked in profile and saves everything into a contact note.
This feature alone is worth the price of admission, which can be as little as free depending on which features you need.
Notes & Document Capture
No scanner? No problem. Scannable is a sister app created by Evernote’s that captures paper documents quickly and sharply and creates high-quality scans you can sort, save and share with the touch of a button. Alternativly you can also scan documents into the Evernote app directly, but there are a few extra features with Scannable that are worth considering, including a crop feature.
Once in a while a product actually comes with an electronic copy of the manual, yay! You can file any of these immediately in your Evernote storage. I created a Notebook just for the manuals, then tagged each with a “type” (#tools, #appliances, etc.) to make them easier to find when I need them.
If you don’t have a digital copy of the manual, it’s time to go on the hunt. We can start by visiting the manufacturer’s website since most companies have a cache of docs going back years; as long as you have a model number for the product—usually printed right on it—it is typically easy to find. If that fails you can search manual collections online. ManualsLib is my preferred hub for product manuals, I am always surprised how few people have heard of them since they are likely the largest online database of product manuals.
When you’ve got all your documents digitized and sorted you can go ahead and recycle the original paper copies saving space in your office and your mind.